Alaska Education Grants Management System Home

Announcements
FY2025 Wrap Up (6/1/2025) Final Expenditure Reports (FERs) The FY2025 FERs are due August 15, 2025. FY2025 Application Approval The FY2026 application will not be approved until the FY2025 FER is submitted. Encumbrances The Department of Education and Early Development does not process reimbursement requests against obligations captured in an encumbrance, payment is made against expenditures only. While grant recipients can encumber funds for goods ordered but not received by 6/30, or for services received during the fiscal year, but not billed until after 6/30, those encumbrances must be released or paid prior to the August 15 FER deadline. Should a grantee reach mid-August and have obligations outstanding there are a few options: 1. Move the obligation to another funding source. 2. For grants with carryforward, place the obligation in the FY2026 application. 3. If the grantees Policy & Procedure allows, pay the vendor prior to receiving the goods, or prior to receiving an invoice for services.

Reminders
(7/26/2024) REIMBURSEMENT REMINDERS The documentation submitted with your reimbursement requests should provide enough information for expenditures to be matched to items in your approved budget narrative. If your general ledger or financial report does not allow for you to add descriptions or memo details, please provide supplemental backup. Excel files are welcome as the sort/filter options allow for quick review. Credit card and supply expenses (ex Amazon ect.) should provide enough information for DEED to be able to confirm allowability under the program. Travel and Professional & Technical items should include names of vendor, traveler or conference. The clearer your documentation is, the faster our team of 3 can get your reimbursement turned around.